Canada · Practical guide
Collision information checklist for Canada outside Québec
A record of exchanged details helps organise your next conversation with an insurer. Reporting requirements vary by province and territory; this guide focuses on recording information and does not replace those procedures.
Record known facts and check differences before signing. Immediate danger or injury calls for help before documentation.
1. Record the place and time
Use the actual date, time and location of the accident. Check the country, street and town before continuing: the event location determines the document layout. Only add information about injuries or witnesses that you know.
2. Keep vehicle A and B separate
Agree which vehicle is A and which is B and use that assignment throughout. Record vehicle, driver and policyholder details separately; these may be different people. Check the policy number against the insurance document rather than guessing.
3. Describe the circumstances
Complete the circumstances for each vehicle. Describe what you observed, the movements and directions. Avoid conclusions about fault. Use a sketch to clarify positions, keeping A and B consistent with the rest of the record.
4. Review both sides
The other person can join through an invitation link or QR code. You can also share one phone. Read both sides back and flag mistakes during review. Discuss differences before either person signs.
5. Sign the checked version
Check names, plates, insurance details, location, circumstances and sketch again. Each participant should review their own information. A signature should not be used to skip an unresolved difference about the facts.
6. Keep the PDF
Download the PDF and check that it is readable. Save your own copy and ask your insurer which supporting documents and submission channel they need. The tool does not automatically file a claim or send the record to an insurer.
Canada and Québec use different layouts here
For an accident outside Québec, the tool produces a Letter-size exchange-of-details record. Québec has a separate joint-report layout selected by accident location and postal code. Choose the actual location; your preferred language and home province do not determine where the accident occurred.
Provincial reporting is a separate task
The Insurance Bureau of Canada provides collision resources and claim guidance. Follow the instructions of your insurer and the relevant provincial or territorial authorities. A downloaded PDF is not a police report, collision-centre submission or filed insurance claim.
Organise the information you exchange
Check driver names, contact details, vehicle plates, insurance information, location and what happened. Keep A and B consistently assigned to the same vehicles. Save your own copy before following up with the insurer, and keep any separate supporting evidence in your records.
DEMO
Read the example
In the fictional example, two vehicles make contact while parking. Find A and B in the PDF. Compare names, plates, date and location with the description. Then check whether the sketch and selected circumstances tell a consistent story. The DEMO document contains no real signatures and is not intended for submission.
View sample PDF ↗Check before signing
- Registration plate and vehicle details
- Insurance certificate or policy number
- Driving licence and contact details
- Date, time and location of the accident
- Description, sketch and any witnesses
Preparing a document is separate from filing a claim. Crashform does not decide liability or guarantee acceptance by every insurer.
Sources and next steps
Local sources consulted on 8 October 2026. This guide describes our tool; it is not an insurer review or endorsement. Follow current instructions from your insurer and the relevant authorities.